Once a Job Role has been allocated to a user, it will need to be completed based how the user is performing against their Job Role. It can be completed by both the user and their manager to assess if they’re meeting the requirements of their job role and if any training needs are required.
Job Roles are a feature for your Enable LMS. If you do not have access to Job Roles in your Enable LMS, please get in touch with your Account Manager.
Completing a Job Role – User
When a Job Role has been allocated to a User, it will appear on their learner dashboard for them to complete.
- Select the Job Role icon on your learner dashboard to begin filling in the self-assessment or select the pie chart tagged with the job title. Either of these will load the self-assessment.
- Select Start Self-Assessment.
- Complete the Self-Assessment by selecting the competency level you believe you are at in relation to your Job Role. Once you’ve selected your competency level, select Save. To move onto the next skill, select Next.
- Once you have completed all of the sections of the Job Role Assessment, select Submit Your Self-Assessment and then Confirm.
This will then be sent to your line manager to complete based on their findings of the user in their Job Role. Once they have completed the self-assessment for the user, the assessment pie chart will display in colour to show if the learner is below the minimum requirement, meeting their minimum requirement or exceeding the minimum requirement of skills required for their job role. Based on their responses, the user may be assigned some targets of how to improve on their skills in their Job Role.
Completing a Job Role – Manager
A line manager to a user completing their Job Role self-assessment will be notified when the user starts their self-assessment and when it has been completed and submitted. This will appear in the notifications section of their account.
From there, the line manager will need to complete the same self-assessment, based on their findings and observations of the user in their job role. They can then use this to collaborate for the user’s appraisal. This is only applicable if the self-assessment has been sent to the user first.
- To access the self-assessment for your staff, select your Notifications in the top right-hand corner of your account. An unread notification will appear in a red flag.
- Select the notification to be taken to the user’s self assessment.
- Select Start Appraising.
- You will be able to see the answers that have been submitted by the user with the tag ‘User Selected’ next to the response.
- Fill in the self-assessment of the user as you see fit. In the Skills tab, select the Competency Level you believe the staff member to be working at. You can also add a text response if you wish. This answer may differ from what the user has submitted.
- Select the Targets tab to add in any targets that you would like the user to work towards to improve their skills and a date that you would like these to be completed by.
- Select Save Target. You can add as many targets as you wish.
- Once you are happy with your response, select Save and it will move onto the next portion of the self-assessment. It will then update with the appropriate colour code to show if the user is meeting their job requirements or not. To move onto the next skill, select Next.
- Once you have completed all of the sections of the Job Role Assessment, select Submit Appraisal and then Confirm.
This will then submit the self-assessment back onto the user’s account. The user will be able to see their manager’s responses and any targets that have been set to them to improve on their skills. This will appear in the Development Plan tab of their Job Role on the user’s dashboard.