Job Role versions allows you to manage any edits and changes to your created Job Role templates.
You can manage your Job Role versions from the Job Role Editor. Select the top level Job Role node and select the Versions tab in the Job Role Properties.
Note, you will only see versions once you've published your Job Role at least once.
Managing Versions
Each time you save and publish the Job Role, it will create a new version. You will be asked to give a note so you can track what changes you have made.
Every version published will show up in the Versions list. Each version will contain the following:
- Version number.
- Version note.
- User who created the version.
- Published date and time.
If required, you can do the following for each version:
- Lock - Locking a version will prevent it from being allocated.
- Revert - Reverting to a version will allow you to roll back to a previous state. It will be in a draft state until you publish it again.
- Preview - this displays a test version of the Job Role so you can see how it will show on a learner account.
Saving your Job Role
Whilst you are building your Job Role, it is recommended to save it regularly to ensure you do not lose any work. Your Job Role must be in a valid state, which means it must meet the following criteria:
- Have at least one category
- Have at least one skill within that category
Any invalid elements will be highlighted as such.
You can save in two ways:
- Save as a draft - Will keep it unpublished if you have not yet published it. If you have published it, then it will create a draft of the next version. Any allocations will continue to be of the current version.
- Publish - Will save and publish the Job Role to a new version. Any future allocations of this Job Role will now use the latest version. To help you manage your version, you can provide a note recording what you changed.