Groups are a flexible way to organise your Enable LMS users. There is a variety of options you can use to tailor the group to meet your needs.
Adding a new Group
- From the main dashboard, select 'Groups'.
- Select 'Add Group'.
- You can set the following properties for the group:
- Group Name
- Abbreviated name
- Group Classifications: this can be used for reporting to classify your groups. You can select from any existing classifications, or add a new one.
- Select 'Next'.
- Select the Group type, this controls who has access to the group. You have the following options:
- Private/Hidden: this group is completely private and users will be unaware that they are in it.
- Private/Visible: this group will not be seen by users unless they are invited into it.
- Public/Joinable: this group is available for anyone to join, but requires group admin approval. If you select this, you have a further option to set a reason why the user may want to join this group.
- Public/Open: this group is open for anyone to join.
- You can also set the following options:
- Allow self-registration: if you have the Self-Registration feature enabled in your LMS, selecting this option means that this group will show in the Self-Registration form when learners register for an account.
- Management Group: this allows line managers to manage the contained members. Only Private groups can have this selected. Please see Line Managers for more information.
- Only Group Members receive automatic allocations: this means that any Group Admins, Moderators and Read-Only members of the group will be excluded from automatic learning allocations.
- Once you are happy with your settings, select 'Save'. You will be then taken to your new groups settings.
Adding a new Group with the Batch Upload
If you require a large number of groups for your Enable LMS, you can use the Batch Upload process to populate your Enable LMS in one go.
- From the main dashboard, select 'Groups'.
- Select 'Batch Add Group'.
- Add any classifications for the groups.
- Select the group type and settings. These will apply to all the groups you add.
- Select 'Next'.
- Download the sample Excel spreadsheet with three columns: Group Name, Abbreviated Name and Group Admin. You can set the group admin with their email address. You can only add one group admin at a time.
- Upload the completed Excel spreadsheet.
- Select 'Save' and your groups will be now in your Enable LMS.